Marketing Administrative Coordinator

Salary Package: Salary
zł140,000-150,000, per annum, negotiable

Location: Location
Warszawa Poland

Contract type: Contract Type
Permanent

Sector: Sector
Administration

Job ref: Job ref
X3-1226825

Job posted: Job posted
20^th Nov 2025

Job description

Job Opportunity: Marketing Administrative Coordinator

Location: Warsaw, Poland (On-Site)
Department: Marketing

We are seeking a Marketing Administrative Coordinator to support and coordinate administrative and logistical operations for our regional marketing team. This role is essential in ensuring smooth workflows, supporting internal events, and assisting the leadership team with day-to-day operations.

This is an excellent opportunity for an organised, proactive professional who enjoys working in a fast-paced, multicultural environment.

Key Responsibilities

Administrative & Process Support

Coordinate and support delivery of marketing agendas across the region in collaboration with leadership.
Support efficient delivery of marketing contracts using Conga Contract Lifecycle Management.
Ensure smooth flow of approvals across stakeholders.
Liaise with legal, finance, and other supporting functions to prioritise tasks.
Act as a point of contact for marketing directors, managers, and leads across markets.
Create purchase orders and support efficient vendor payments.
Prepare professional documents including Excel reports, PowerPoint presentations, Word files, executive summaries, and project trackers.
Support leadership with operational matters, including participation in meetings, note-taking, and tracking action items.

Events & Marketing Support

Coordinate internal events: venue bookings, restaurants, activities, and partner liaison.
Provide recommendations and proactive ideas for internal events.
Support marketing activations in markets where required, including summarising assets, cost estimates, and local coordination.

Ideal Candidate

Interest in lifestyle marketing and brand-oriented initiatives.
Strong interpersonal skills, able to work with multicultural teams.
Proactive, self-driven, and able to work independently and as part of a team.
Excellent problem-solving skills and ability to work under tight deadlines.
Passion for team support and delivering tangible solutions with empathy.
Highly organised, structured, patient, and calm under pressure.
Minimum 2 years’ experience in administrative or operational support within marketing or commercial teams.